LCESB 911 Meeting Minutes 03.18.2025

LAWRENCE COUNTY EMERGENCY SERVICES BOARD

March 18,2025 - Meeting Minutes

LCES911, 1533 Missouri Drive, Mt Vernon, Missouri 65712

Call to Order: The meeting was called to order at 6:00 pm by Chairman Kris Bowling.

 Members present:     Kris Bowling, Donna Pritchard, Chad Garoutte, Nathan

                                      Nathan Bowen, and Jack Schulz (via phone).

Bonnie Witt-Schulte, Executive Director; Karen Brown, AD; Sarah Mareth, Operations Manager; Evelle Houck, and Patti McBride, Secretary

Members absent: Brian Cook and Joey Skaggs.

Confirmquorum present: Yes.

ADMINISTRATIVE:

 Agenda:  Bonnie requested the addition of New Business Compensation Time Policy under new business. On motion made by Donna Pritchard and seconded by Nathan Bowen, the Agenda was  unanimously approved with the one addition under New Business.  APPROVED.

Minutes: On motion made by Donna Pritchard and seconded by Nathan Bowen, the minutes of the January 21,2025 open and closed session meetings, were unanimously approved.  APPROVED.

FINANCIAL:

FY2024 Audit Presentation: Marshall Decker from Decker & Pace, CPA presented the audit for 2024.  On motion made by Nathan Bowen and seconded by Donna Pritchard, the FY2024 Audit was unanimously approved.  APPROVED.

Banking Information: A Finance Committee of Nathan Bowen, Jack Schulz and Donna Pritchard will look into options for CDs with OMB for our excess funds in order to get a better interest rate.

Payment of Bills: On motion made by Donna Pritchard and seconded by Nathan Bowen, the bills paid between January16, 2025 and March 3, 2025, were unanimously approved. APPROVED.  The bills were reviewed by Kris Bowling and Donna Pritchard.

          Reports Reviewed:  The following were reviewed:

                  Bank AccountLedger/Reconciliation/Statement

                  Statement of FinancialPosition Report.

                  Budget to Actuals.

                  Sales Tax Receipts/WirelessPrepaid/Use Tax Income.

                  Letter of Credit – OldMissouri Bank.

                  SBKC Construction LeaseStatement.

Approved Vendor List:  There were no new vendors to add to the Approved Vendor List.

 UNFINISHED BUSINESS:

Lawrence County MULES Procedures:  Sarah Mareth, Operations Manager, updated the Board on the progress of the project.

Lawrence County Fire Communications Plan: Karen Brown and Bonnie Witt-Schulte updated the Board on the progress of this project.  They are currently working on policy.

EsiNet/911 Call-Taking Equipment: Karen Brown reported that they are working on the project and hope to have it running by June.

Safety Climb Kit –Aurora Tower:  This item was tabled.

Overtime Compensation Time Policy:  On motion made by Chad Garoutte and seconded by Donna Pritchard, the Overtime Compensation Time Policy as presented was unanimously approved. APPROVED.

 NEW BUSINESS:

National Telecommunicator Week – Family Cookout: A family cookout was discussed and okayed.

AI Quality Assurance:  On motion made by Donna Pritchard and seconded by Nathan Bowen, the Board unanimously approved the expense of $22,500 per year for the first two years (with a guaranteed maximum increase of 5% per year thereafter) for the AI Quality Assurance program with GovWorx. This will give us quality assurance on 100% of the calls. APPROVED.

 EXECUTIVE DIRECTORREPORT:

Bonnie gave her Executive Director report.

Mowing and Snow Removal:  On motion made by Nathan Bowen and seconded by Donna Pritchard, the mowing and snow removal budget was increased from$5,000 to $8000, and unanimously approved. APPROVED.

CLOSED SESSION: No closed session was requested.

ADJOURNMENT:  

 On motion made by Donna Pritchard and seconded by Nathan Bowen, the meeting was unanimously adjourned at 7:22 p.m.

NEXT MEETING:‍

 The next meeting was scheduled for May6, 2025 at 6:00 p.m., LCES911, 1533 Missouri Drive, Mt Vernon, Missouri 65712.

PattiMcBride, Secretary

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